The Department of Educational Psychology Administrative Director (AD) is a valued and respected member of the Department of Educational Psychology, and is integral to the successful functioning of the Department. This position reports to the Department Chair and also receives advice from the Steering Committee. The position is responsible for operations and strategic management of the Department of Educational Psychology, an academic unit within the College of Education and Human Development, University of Minnesota. Strategic direction and intellectual leadership will remain the responsibility of the Chair, Steering Committee, and faculty; the person in this position will work with these individuals to plan and implement activities that align with and advance these strategic directions, and ensure that department staff align their work with department values and goals.
This position will help the Department thrive and enrich a culture of innovation and excellence. The person in this position works to implement the Department’s strategic, values-aligned goals through oversight of department finances, human resources, communications, facilities and policy regarding student milestones. The person in this position works closely with the college's other department administrators to ensure that the Department is adhering to College and University policies and procedures. The person in this position is responsible for directing and supporting the administrative staff within the Department and for establishing and maintaining effective relationships with faculty and instructional and research professionals, students, and other key constituents. The Departmental Administrator is responsible for directly supervising support staff members who are responsible for a range of duties, including course scheduling, payroll, hiring and business processes, communications, Graduate and Undergraduate programs, and facilities.
Strategic & Operational Management (30%)
Oversee the implementation of the department’s plans for infrastructure, projects, and new initiatives
Oversee the implementation of policies and procedures; developing and updating policies as needed
Review each semester all course offerings, scheduling, rotation of courses to ensure both rigor and staff load requirements
Support the Chair in managing and monitoring faculty workloads, providing detailed information informing yearly faculty performance reviews
Consult with the Chair to develop and manage a communications and marketing strategy to align with the needs of the department
Ensure the best staffing model is in place to meet the ongoing demands of faculty, staff and students
Help develop a strategic plan that ensures a service-oriented and engaged administrative team
Work with the Chair to develop agendas for Department/Faculty Meetings
Compile information about Committee Assignments for the Department and disseminate broadly
Develop and maintain positive and effective relations with other units, CEHD, other colleges and the University
Financial Management and Planning (30%)
Oversee departmental financial management and planning, including approval of department expenses supporting and in close collaboration with the Chair
Oversee the development of the Department’s annual budget, monitor throughout the fiscal year and make recommendations to the Chair about needed adjustments
Consult with financial services staff, Chair, and departmental investigators on management of external funds and, where appropriate, integration with management of departmental funds
Establish financial policies and oversight controls for the Department, working with the College’s appointed Finance Professional
Supervise, review and work with the Chair to approve all Purchasing Card, Reimbursement, and Purchase Order expenses for all faculty and staff
Analyze financial data to aid in the creation of five year financial projections with goal of maintaining a healthy reserve balance in O&M and ICR monies
Report yearly to faculty an overview of the Department’s revenue, expenses, and carryforward reserves
Ensure the Department’s adherence to financial policies, reporting criteria, and general accounting practices
Human Resource Management (30%)
Serve as primary local resource for, and oversee compliance with, University, college, and department policies, procedures, practices
Develop and implement department-level human resource policies in partnership with CEHD HR
Support and facilitate academic recruitment, hiring, and retention
Support the Chair in monitoring and managing staff and P&A responsibilities and workload
Support the Chair in the management of faculty tenure and promotion policies and procedures, including gathering of external review letters
Oversee the early performance review process for unit, including: collection of all reviews from Department supervisors; act in a consultative capacity for supervisor concerns; perform internal calibration for Civil Service/Bargaining Unit ratings; determine merit for direct reports
Leverage HR reports to forecast and implement short and long term staffing needs to ensure consistent delivery of service to faculty, staff, and students
Provide direct supervision of the Head of Communications and Marketing, and unit administrative staff
Support the Chair in planning and implementing policies regarding use of facilities within the Department.
Work with the Chair to ensure that space is used efficiently and fairly.
Approve facilities-related expenses, projecting needs and planning accordingly to best utilize available funds
Update and disseminate the Building Safety Plan
Oversight for building security
Serve as Primary Building Contact (PBC)
Serve on college committees and workgroups
Perform other projects as assigned by the Chair and the College
At least 6 years of financial management experience or an equivalent combination of education and experience; reasonable knowledge of accounting principles and applications
At least 6 years of progressively more responsible administrative work experience that includes operations, human resource management and supervisory experience.
Bachelor's or Master's degree in academic administration, finance/accounting, human resources, business, or a closely related field
Three or more years of successful high-level leadership experience
Relevant administrative experience, including supervision, in a higher education setting
Demonstrated ability to use sound judgment and initiative; to lead and supervise staff in a higher education setting; and to make effective use of appropriate technology.
Demonstrated ability to create and manage operational, planning, and control systems within an organizational unit
Demonstrated knowledge and ability to work effectively and independently in a highly collegial setting, with excellent skills in delegation of tasks and responsibilities; verbal and written communications; organizational development, and balancing and managing a large number of projects and related details
Demonstrated ability to function effectively and collaboratively with multiple stakeholder groups within a large, dynamic organization
Demonstrated experience designing and implementing continuous improvement efforts that are collaborative and designed to increase efficiencies and effectiveness of unit operations and direction
Demonstrated commitment to attracting and promoting a diverse and respectful workplace
Evidence of ability to work cooperatively with administrators, faculty, staff, students, and the public
Evidence of self-initiative
Demonstrated discretion and respect for confidentiality
High level analytical skills
Internal Number: 327868
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.